Privacy Policy

GreenBuying.co.uk’s commitment to privacy

GreenBuying.co.uk is committed to ensuring that your privacy is protected. This privacy policy explains how we use the information we collect about you, how you can instruct us if you prefer to limit the use of that information and procedures that we have in place to safeguard your privacy.

  1. The information we collect and how we use it

When you request information, make enquiries or order green products from our website we need to know your name, postal address, e-mail address. We also request you provide further optional information such as telephone numbers, your job title, and the name of your company.

We gather this information to allow us to provide services to you and to ensure any order is smoothly processed. We will never sell your personal information to a third party or share your personal information with any third party unless they are involved in the provision of our services.

With your consent we may wish to provide you with information about special features of our website or any other service or products we think may be of interest to you.

Our GDPR Compliance Statement

With the GDPR law coming into force on 25th May 2018, here is GreenBuying.co.uk’s statement of compliance starting from that date:

  • We will only hold a limited amount of personal data (i.e. name, email address, phone number, company name, job role, delivery and billing address). We do not hold any credit card/debit card numbers as these are held securely by our third-party payment providers, Sage (Protx).
  • We limit the physical storage locations of customer data. We have a single offline CRM database server (so it cannot be hacked) and a small number of prospect/client excel spreadsheets held on a single work PC. This PC has up-to-date Anti-Virus Software. Emails containing orders received on the site containing personal data is also received on a single mobile phone device.As soon as the email has been read it is deleted from the mobile phone and no personal data is stored on the phone once read.
  • We seek to maintain the accuracy of customer data being held and will not hold personal data for longer than necessary; the validation process involves: at least once every 12 months (including at a point prior to GDPR go-live date), we make contact with the individuals held on our database by email or by phone and validate that a) the data we hold is accurate and b) that the individual remains happy that we hold their contact details on our internal records database for a further 12 months.
  • Via our chosen email marketing tool, Mailchimp, we will also request opt-in when making contact by marketing email, providing the recipient with the request to opt-in, at which point if confirmation is not received of opt-in we will delete the record from our database as well as Mailchimps own cloud server within 30 days (to provide sufficient time for us to administer the deletion). Prior to receiving our email once a year, you can opt-out of receiving any further email or phone contact by sending us a blank e-mail message with subject title DELETE MY RECORDS to info@greenbuying.co.uk.
  • We may also use aggregate information and statistics for the purposes of monitoring website usage in order to help us develop the website and our services and may provide such aggregate information to third parties. These statistics will not include information that can be used to identify any individual.
  1. Your payment details

After you have submitted your delivery information and the total amount of the order, including shipping costs, has been calculated and displayed you will asked which payment method you prefer, either corporate credit/debit card or via account. If the former, you will be prompted to go to Protx secure online payment processing site to provide your payment details and to complete the order. Protx will then debit your account appropriately in accordance with your order and notify us of your authorised payment. If the latter, you will be required to complete the Registration form (via “Register”). We will then review your registration form and email you confirmation without delay to enable you to start purchasing through the site once we’ve completed credit checks.

  1. Our use of cookies and other information gathering technologies

Cookies are small pieces of information that are stored by your browser on your computers hard drive. You have choices with respect to cookies. By modifying your browser preferences, you have the choice to accept all cookies, to be notified when a cookie is sent, or to reject all cookies.

We use cookies on our website to remind us who you are and to access your account information (stored on our computers) in order to deliver an efficient and personalised service; record searches you have made whilst visiting our site; and to collect anonymous data for direct marketing and promotional purposes.

We also collect your IP address. An IP address is a data structure understood by the internet which uniquely identifies your computer so that information can be sent to your computer to enable you to view webpages. We use your computers IP address to help diagnose problems with our server and to administer our website.

  1. How we protect your information

The internet is not a secure medium. However we have put in place various security procedures as set out in this policy. Your information is physically held in a secure hosting facility and internet access is protected by port filtering routers.

We also keep your information confidential. Our internal procedures cover the storage, access and disclosure of your information.

  1. Sale of business

If this business or any part of it, is sold or integrated with another business your details may be disclosed to our advisers and any prospective purchasers and their advisers and will be passed on to the new owners of the business or any part thereof.

  1. Updating your details

If any of the information that you have provided to us changes, for example if you change your e-mail address, job title or if you wish to be removed from our client database, please let us know by sending an e-mail to info@greenbuying.co.uk or by sending a letter to GreenBuying.co.uk, 55 Hales Road, Cheltenham, Gloucestershire GL52 6SL

  1. Your consent

By submitting your information you consent to the use of that information as set out in this policy. If we change our privacy policy we will post the changes on this page, and may place notices on other pages of the website, so that you may be aware of the information we collect and how we use it at all times. We will also e-mail you should we make any changes so that you may consent to our use of your information in that way. Continued use of the service will signify that you agree to any such changes.

Owing to the global nature of the Internet infrastructure, the information you provide may be transferred in transit to countries outside the European Economic Area that do not have similar protections in place regarding your data and its use as set out in this policy. However, we have taken the steps outlined above to try to improve the security of your information. By submitting your information you consent to these transfers.

  1. Links to other websites

This website contains links to other sites. We are not responsible for the privacy practices of these other sites and we encourage you to read the privacy statements of all the sites that you visit which may collect personal information. This privacy policy applies solely to information collected by this website.

  1. How to contact us

We welcome your views about our website and our privacy policy. If you would like to contact us with any queries or comments please send an e-mail to info@greenbuying.co.uk or by sending a letter to GreenBuying.co.uk, 55 Hales Road, Cheltenham, Gloucestershire GL52 6SL.